Event management is a demanding career. Depending on the nature of your events and the number of attendees that you are expecting, the entire event planning process may be ridden with challenges. For this reason, it is important that you equip yourself with an event planning software to help you in the different stages of the event lifecycle. Investing in a software that is entirely dedicated to helping you with your tasks just might be your best move yet.
Here are 7 of the top features of an event management or event planning software that you may want to explore:
- Event Website Building through a Software for Event Planning
One of the most practical uses of a software for event planning is its feature to let you build your own event website. With the rise of social media and online trends, internet marketing is highly encouraged for any business type. It therefore makes sense that you create an event website for your upcoming events; this is one of the best ways for you to generate publicity. The good news is that you do not need coding skills to create an event website. Using an event planning software, you can just pick from several ready-made modules and build an event website through a DIY platform.
- Event Registration and Ticketing with an Event Planning Software Microsoft
If you are organising big events with hundreds to thousands of attendees, an event planning software Microsoft can help you improve the processes of registration and ticketing for your attendees. If you are still employing old-school methods such as using paper registration forms and accepting offline bank transfers, it is time that you turn to technology to automate these processes. Registration and ticketing can now be easily done through an event website. An event planning software practically allows any interested party to register and pay for your event online.
- Email Management with Web Based Event Planning Software
A web based event planning software will also allow you to manage your email campaigns. You can either upload email lists in the software or work on databases from past registrations. This feature is very helpful if you are soliciting feedback from your attendees after an event. Moreover, you may also do an email campaign to advertise your upcoming events. If you have regular attendees, they would appreciate hearing from you all year round. The event planning software simply makes communication between you and your attendees easier and less cumbersome.
- Event Apps with Free Event Planning Software
A free event planning software may also have its data integrated for mobile solutions such as the delegate event app or the check-in app. A delegate event app is a mobile application that attendees can download to their mobile devices before the start of an event. It will include various functions such as seeing event details, setting meetings with other attendees, and even in-app messaging. On the other hand, the check-in app is designed for event organisers. It will share the same registration database as the event planning software and will thus allow you to manage all guest lists. It may also have a special feature to read QR codes found on attendees’ tickets to allow them entry into the venue in a matter of seconds. Moreover, this app may have an onsite registration function for last-minute attendees who have not previously registered through the event website.
- Awards Management Using a Corporate Event Planning Software
For conferences, a corporate event planning software may meet very specific needs such as awards management. If you are organising a professional or business conference, you may be holding in-event contests. The event planning software will facilitate easier submissions from attendees as well as the evaluation process for judges. Your judges will simply have to log into the software, check out all attachments submitted by participants, and fill out an evaluation form. This way, winners can be determined automatically.
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- Networking Tools through an Event Planning Software
Perhaps one of the most coveted features of an event management software is its ability to support networking activities amongst attendees. There may be different networking tools that may be combined with the software such as online communities and matchmaking solutions. As soon as attendees will log into the event website, they will be presented with these platforms so that they can interact with co-attendees before, during and after an event. Furthermore, if you have optimised a delegate event app for them for a specific event, they may also have access to these networking platforms through their smartphones or tablets.
- System Integrations with an Event Planning Software
Lastly, an event management software may accommodate software integrations with other systems in your work environment. If you are using CRMs and emailing tools, you may ask the software provider to integrate these systems into the event management platform. This leads to a multi-function solution that you and your staff members can access from one place. There is no longer any need for you to use different platforms to handle different tasks related to event management. You can simply use an all-in-one event planning software.
In Conclusion
If you are looking for a way to automate various processes in the event management lifecycle, an event planning software will help you come up with a singular solution for most of your needs. If you are still on the fence whether you should be investing in a software or not, try to further your research by looking for the best platforms online and by checking out the pros and cons of using such software.
A simple search in Google may lead you to some industry leading solutions that top event agencies and professionals are currently using. It pays to be very critical during your research so that you can narrow down your choices and find a solution that can specifically cater to your company.